Routine tenancy inspection
Records periodic inspections of leased premises covering condition, lease compliance, maintenance needs and safety observations, with sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Periodic inspections of leased premises covering condition
- Lease compliance
- Maintenance needs
- Safety observations
- With sign-off
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When you need this form
Periodic inspections of leased premises protect both sides of the lease. They record how the tenancy is being used, whether fitout changes were approved, what maintenance is falling behind and whether anything on site is unsafe. Make-good disputes at the end of a lease are won on condition evidence collected during it, starting at entry and repeated on the agreed cycle.
Two years later, memory is worthless and the photo folder nobody labelled is nearly as bad. A live inspection ties each observation to a date, a room and an image inside one record, with the tenant representative able to sign at the time. That is the difference between negotiating make-good and arguing it.
What good looks like
- Each area photographed the same way every visit, so changes are obvious.
- Fitout alterations noted against what the lease actually approved.
- Tenant maintenance obligations checked, such as grease traps and exhaust cleaning.
- Safety observations recorded: egress, exit lighting, storage against sprinklers.
- Tenant representative and inspector both sign the record on the day.
Routine tenancy inspection, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
How often can a landlord inspect leased premises?
The lease sets the frequency and the notice required, and most commercial leases allow periodic access. Running inspections on the agreed cycle, with a record each time, keeps access reasonable and the condition history complete.
What should a tenancy inspection record for make-good?
Dated photos of every area, the condition at entry, approved and unapproved alterations, damage, and outstanding tenant maintenance. Consistent framing across visits is what makes the comparison credible at the end of the lease.
Can I buy just this one form?
It comes with the plan: this form, the other 276 in the library and Eaco AI for $29 a month, GST included. Cancel anytime.