Defect report
Records property inspection results, identified defects, corrective actions, compliance status, supporting evidence and authorised sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Property inspection results
- Identified defects
- Corrective actions
- Compliance status
- Supporting evidence
- Authorised sign-off
This form, the other 276 in the library and Eaco AI, live in your workspace the moment you subscribe. Branded to your business, ready on your phone in minutes. Cancel anytime.
Rendered from the live form itself. Your logo replaces the placeholder the day you subscribe.
When you need this form
Defects surface at handover, at purchase, and at every scheduled property inspection. Strata committees, incoming managers and buyers all want a written record of what was found, where, and how serious it is. Most states now expect owners to hold a defensible per asset record backing a long term capital works plan. Undocumented gaps do not disappear at settlement, they become the new manager's liability.
A Word report proves an opinion. A live record proves an inspection. Each defect carries its own photo, location and timestamp, so an owner reading it months later can see the crack, the date and the inspector who signed it. That record survives arguments about scope, feeds straight into a works program, and stands up when a board or a buyer pushes back.
What good looks like
- Each defect located to a level, unit or element, not "building generally".
- Severity and risk rating applied consistently, so priorities survive review.
- Photos taken at the defect, wide shot plus close detail.
- Corrective action named with an owner and a due date.
- Authorised sign off recorded, with compliance status stated per item.
Defect report, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
When do I need a defect report?
At handover, before or after a purchase, and at every scheduled property inspection. Owners, boards and incoming managers ask for one whenever they need evidence of condition and a defensible basis for planned works.
What should a defect report include?
Location, description and severity for every defect, photo evidence, the corrective action and who owns it, the compliance status, and an authorised signature closing the inspection off.
Can I buy just this one form?
It comes with the plan: this form, the other 276 in the library and Eaco AI for $29 a month, GST included. Cancel anytime.