Alarm & key register
Records alarm and key allocations, verification, supporting evidence and authorised sign-off for a customer site. A live form your crew fills on their phones, not a Word template you retype on every site.
- Alarm
- Key allocations
- Verification
- Supporting evidence
- Authorised sign-off for a customer site
This form, the other 276 in the library and Eaco AI, live in your workspace the moment you subscribe. Branded to your business, ready on your phone in minutes. Cancel anytime.
Rendered from the live form itself. Your logo replaces the placeholder the day you subscribe.
When you need this form
After-hours cleaning runs on trust. Every key, fob, alarm code and PIN issued to a cleaner or contractor needs a named holder and a date. Bank branch rounds, tenancy handovers and make-good jobs all hinge on it. Client security policies and WHS duties around lone work both expect the organisation to know who can enter a site, when, and who authorised the access.
Paper key books go missing at exactly the wrong moment: a break-in, a lost fob, a disputed entry. A live register timestamps every issue and return, captures the holder's signature on the spot, and lets you produce the full custody trail for a client or insurer in seconds, not a search through a drawer.
What good looks like
- Every key, fob and alarm code listed with a unique identifier.
- Named holder per item, with issue date, return date and signature.
- Alarm codes verified on site, not copied from an old handover sheet.
- Photo of the tagged key set and the alarm panel location.
- Authorised manager sign-off on every issue, return and code change.
Alarm & key register, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
When do I need an alarm and key register?
Any time your team holds site access: after-hours cleaning, branch rounds, tenancy handovers or make-good works. Clients and insurers expect a named holder for every key, fob and code, plus a record of returns.
What should a key register include?
Item identifier, holder name, issue and return dates, alarm code verification, authorisation and evidence photos. Signatures at both ends close the custody loop, so a lost key or disputed entry has a clear trail.
Can I buy just this one form?
It comes with the plan: this form, the other 276 in the library and Eaco AI for $29 a month, GST included. Cancel anytime.
Forms that work alongside it
Browse all 277 formsAll included in the plan.