Offboarding & termination record

When you need this form

Subcontractors come and go. Every exit needs a record: keys returned, access cards deactivated, uniforms and chemicals collected, site inductions closed off. This matters most when you scale by subcontracting, or when you hold government, institutional or certified contracts where the client audits who can walk onto their site. An uncontrolled exit leaves live access credentials and unclear responsibility for the work.

A signed exit record with photos of returned keys and a timestamped handover beats a note in an inbox. Clients reviewing your subcontractor controls want to see the chain: who left, what came back, what was still outstanding, who authorised it. A live record captures that at the moment of handover, so nothing gets reconstructed months later from memory.

What good looks like

• Site and contract identified, with the exact last day of service.
• Every issued item listed: keys, swipe cards, uniforms, chemicals, equipment.
• Photos of returned keys, cards and gear, not a tick.
• Exceptions recorded honestly: items missing, access still active, work left unfinished.
• Authorised sign-off from the outgoing party and your site manager.