Licence, qualification & police-check register
Records licences, qualifications, police checks, verification details, supporting evidence and authorised sign-off for workers and subcontractors. A live form your crew fills on their phones, not a Word template you retype on every site.
- Licences
- Qualifications
- Police checks
- Verification details
- Supporting evidence
- Authorised sign-off for workers
This form, the other 276 in the library and Eaco AI, live in your workspace the moment you subscribe. Branded to your business, ready on your phone in minutes. Cancel anytime.
Rendered from the live form itself. Your logo replaces the placeholder the day you subscribe.
When you need this form
Every cleaning business reaches the point where it cannot remember which worker holds what. A register fixes that: white cards, chemical and heights tickets, driver licences, police checks and working with children clearances for school and childcare sites, all with expiry dates. Clients doing contractor onboarding ask for it directly, and institutional sites will not admit an unverified worker.
The weak point of a spreadsheet is verification. Anyone can type a number in a cell. A live register holds the sighted document as an attachment, records who verified it and when, and keeps the expiry visible so a lapsed clearance surfaces before someone rosters that person onto a restricted site. Tenders that ask for a workforce compliance summary can then be answered from the register itself.
What good looks like
- One row per worker, covering employees and subcontractor staff alike.
- Document number, issuing body and expiry date recorded for every item.
- Scanned or photographed copy attached to the entry, not filed elsewhere.
- Verifier named, with the date the original was sighted.
- Restricted-site clearances flagged: police checks, working with children, site inductions.
Licence, qualification & police-check register, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
What licences and checks should a cleaning company track?
Right to work, driver licences, police checks, working with children clearances for school and childcare sites, plus tickets for heights, chemicals and equipment. Track expiry dates, not just whether a document exists.
How long should police check records be kept?
Keep the verification record for as long as the worker is engaged and for the period your client contracts require afterwards. Store the sighting date and verifier rather than circulating copies of sensitive documents.
Can I buy just this one form?
It comes with the plan: this form, the other 276 in the library and Eaco AI for $29 a month, GST included. Cancel anytime.
Forms that work alongside it
Browse all 277 formsAll included in the plan.