Visitor & contractor sign-in
Records visitor and contractor details, site induction, WHS checks, time on site, supporting evidence and authorised sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Visitor
- Contractor details
- Site induction
- WHS checks
- Time on site
- Supporting evidence
This form, the other 276 in the library and Eaco AI, live in your workspace the moment you subscribe. Branded to your business, ready on your phone in minutes. Cancel anytime.
Rendered from the live form itself. Your logo replaces the placeholder the day you subscribe.
When you need this form
Every controlled site needs to know who walked through the gate. Guarded receptions, gatehouses, after-hours contractor access and unattended plant rooms all rely on a sign-in record. It captures identity, purpose, induction and time on site. If there is an evacuation, it is the roll call. If there is an incident, it is the first record your client and insurer will ask to see.
A paper visitor book proves nothing beyond a scribbled name. A live record timestamps arrival and departure, pins the location, holds the induction acknowledgement and the visitor's signature, and locks it against later edits. When a client audits access control or an insurer questions who was on site, you produce the entry in seconds rather than hunting through a folder.
What good looks like
- Full name, company, mobile and who on site authorised the visit.
- Purpose of visit and the areas the person is cleared to enter.
- Site induction acknowledged and signed before the visitor leaves reception.
- Time in and time out recorded, not estimated at end of shift.
- Photo of the induction card or licence attached where the client requires it.
Visitor & contractor sign-in, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
When do I need a visitor and contractor sign-in form?
Any time someone who is not a rostered worker enters a controlled site. Clients, insurers and auditors expect a complete record of who was on site, when they arrived and what induction they received.
What should a contractor sign-in record include?
Identity and company details, the person authorising entry, purpose, areas approved, induction acknowledgement, signature, and accurate in and out times. Photo evidence of licences or induction cards strengthens the record when a client reviews access.
Can I buy just this one form?
It comes with the plan: this form, the other 276 in the library and Eaco AI for $29 a month, GST included. Cancel anytime.
Forms that work alongside it
Browse all 277 formsAll included in the plan.