Daily activity report & patrol log

When you need this form

Every guarding shift produces one of these, whether the night was quiet or not. Patrol times, doors found unlocked, lights out, contractors on site after hours, alarms responded to, and the handover to the next officer. Clients pay for presence, so the shift record is the product as much as the guard is. Quiet shifts still need entries, because no record reads as no patrol.

GPS matters most here. A live report pins each patrol to the point and the minute it was walked, so a client questioning coverage gets timestamps rather than an argument. Photos of a found fault, an unsecured door or a hazard sit with the entry. If an incident surfaces later, the shift's real timeline is already written.

What good looks like

• Shift, site and officer details captured at sign-on, not afterwards.
• Each patrol logged with start time, route covered and GPS pin.
• Exceptions noted: unlocked doors, lighting faults, unauthorised persons on site.
• Photos attached to anything reported as found or damaged.
• Handover notes and sign-off passing live issues to the next shift.