Key & alarm register
Register of keys, access items and alarm details issued for a site, including responsibility, verification, supporting evidence and sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Keys
- Access items
- Alarm details issued for a site
- Including responsibility
- Verification
- Supporting evidence
This form, the other 276 in the library and Eaco AI, live in your workspace the moment you subscribe. Branded to your business, ready on your phone in minutes. Cancel anytime.
Rendered from the live form itself. Your logo replaces the placeholder the day you subscribe.
When you need this form
Keys, swipes, fobs and alarm codes move constantly: a new guard starts, a shift supervisor changes, a client rekeys a door, a patrol vehicle loses a set. A register is how a security provider proves who held what and when it came back. Clients ask for it during contract reviews, and insurers ask for it the moment there is an unexplained entry.
Liability turns on the handover. A spreadsheet updated from memory at the end of the month will not settle an argument about a missing key. A live register captures the issue and return at the moment they happen, with the receiving person signed on, the item photographed and the alarm details held against the site rather than in someone's phone.
What good looks like
- Every key, fob and card tagged with a unique identifier, not a description.
- Holder named, with issue date, expected return and actual return recorded.
- Alarm zones, codes and monitoring contacts held against the site, access restricted.
- Physical verification counts logged, with discrepancies flagged the day they appear.
- Signature on both issue and return, photo of the tagged item.
Key & alarm register, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
What should a key register include?
A unique tag per item, the site and door it opens, the person holding it, issue and return dates, verification counts, and signatures. Alarm details belong with the site record so they are not carried around loose.
Why do security clients ask for a key and alarm register?
Because access is the risk they are buying protection against. The register shows accountability for every issued item and gives both sides a clear record if a key goes missing or an alarm is triggered.
Can I buy just this one form?
It comes with the plan: this form, the other 276 in the library and Eaco AI for $29 a month, GST included. Cancel anytime.
Forms that work alongside it
Browse all 277 formsAll included in the plan.