Subcontractor onboarding & registration
Records subcontractor business details, compliance evidence, eligibility checks, declarations and approval for registration and ongoing verification. A live form your crew fills on their phones, not a Word template you retype on every site.
- Subcontractor business details
- Compliance evidence
- Eligibility checks
- Declarations
- Approval for registration
- Ongoing verification
This form, the other 276 in the library and Eaco AI, live in your workspace the moment you subscribe. Branded to your business, ready on your phone in minutes. Cancel anytime.
Rendered from the live form itself. Your logo replaces the placeholder the day you subscribe.
When you need this form
Every new cleaning sub should clear the same gate before their first shift: business details verified, insurances current, workers correctly engaged and paid, and declarations signed. This registration form runs that gate once and keeps the file live for re-verification. Institutional and government cleaning contracts increasingly ask head contractors to prove they vetted their supply chain, not just used it.
Onboarding evidence rots. Certificates expire, entities change, directors move on. Captured live, each field carries the date it was checked and a photo of the document behind it, so the register shows what is current rather than what was true two years ago. Auditors reviewing labour compliance want that trail, and it takes minutes to produce.
What good looks like
- ABN, entity type and directors verified against a current business register lookup.
- Public liability and workers compensation certificates attached with expiry dates.
- Labour engagement declared: employees, contractors, visa status checks completed.
- Eligibility checks recorded, including any prior contract terminations disclosed.
- Approver name, decision and re-verification date locked at registration.
Subcontractor onboarding & registration, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
What do you need to onboard a cleaning subcontractor?
Verified business details, current public liability and workers compensation cover, evidence of how workers are engaged and paid, signed declarations, and a documented approval decision with a date for re-verification.
How is onboarding different from a subcontractor agreement?
Onboarding decides whether the business is eligible to work for you at all. The agreement then sets the scope, sites and rates for the work itself. Most contracts expect both on file.
Can I buy just this one form?
It comes with the plan: this form, the other 276 in the library and Eaco AI for $29 a month, GST included. Cancel anytime.
Forms that work alongside it
Browse all 277 formsAll included in the plan.