Common-area inspection
Records common-area inspection details, checklist results, defects, corrective actions, compliance status, evidence and authorised sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Common-area inspection details
- Checklist results
- Defects
- Corrective actions
- Compliance status
- Evidence
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When you need this form
Strata lobbies, stairwells, car parks, plant rooms and shared grounds need a documented walk at set intervals. Committees want to know what has failed, what is degrading and what is a safety risk before it becomes a levy. Most states expect owners corporations to keep evidence behind their maintenance and capital works planning, and a per-asset inspection record is the base layer for that.
Handover season is where paper inspections fall apart. Take on a new building and you inherit whatever the last manager wrote down. A live inspection carries dated photos of every defect, a severity rating and the corrective action assigned, so the condition trail survives the change of agent and stands up when an owner disputes a spend.
What good looks like
- Every common area walked and ticked, including plant rooms and fire stairs.
- Defects rated by severity, with location precise enough to find again.
- Before photos of each defect, attached to the item, not the report.
- Corrective action named with an owner and a due date.
- Compliance status per item and authorised sign-off from the inspector.
Common-area inspection, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
How often should common areas be inspected?
Most managers walk common areas monthly or quarterly, with plant rooms and fire stairs on a tighter cycle. Set the interval in your management agreement, then keep dated evidence that each inspection actually happened.
What goes in a common-area inspection report?
Area by area checklist results, defects with severity and location, photo evidence, corrective actions with owners and due dates, compliance status per item, and an authorised signature closing the inspection.
Can I buy just this one form?
It comes with the plan: this form, the other 276 in the library and Eaco AI for $29 a month, GST included. Cancel anytime.
Forms that work alongside it
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