Water & grease-trap log

When you need this form

Kitchens, food courts and staff canteens all run grease traps that need pumping out and checking on a cycle. Water services need the same discipline: meter reads, backflow devices, tank condition and outlet temperatures. Missed services show up as odour complaints, blocked lines or a failed hygiene inspection. Trade waste and water authorities expect the site to hold records of what was serviced and when.

Contractor dockets get lost between the kitchen and the facilities office. Logging the service against the asset itself keeps the history in one place: last pump-out, volume removed, condition observed, exception raised and who signed it off. When a permit renewal or a hygiene audit lands, the whole cycle is already assembled instead of being reconstructed from invoices.

What good looks like

• Each trap and water asset identified by location and asset number.
• Pump-out date, volume removed and the licensed carrier recorded.
• Trap condition noted: baffles, lids, seals, odour and surrounding housekeeping.
• Water readings captured against the outlet or meter they came from.
• Exceptions raised with photos and the follow-up action and sign-off.