Warranty and defect liability register
Tracks warranties and defect liability periods across assets and works, with claim events, expiry alerts, evidence and authorised sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Tracks warranties
- Defect liability periods across assets
- Works
- With claim events
- Expiry alerts
- Evidence
This form, the other 276 in the library and Eaco AI, live in your workspace the moment you subscribe. Branded to your business, ready on your phone in minutes. Cancel anytime.
Rendered from the live form itself. Your logo replaces the placeholder the day you subscribe.
When you need this form
New plant arrives with a warranty and new works come with a defect liability period. Both expire quietly. Handover of a fit-out, a chiller replacement, a roof re-seal or a lift upgrade all start a clock that someone has to track. Boards and owners ask a simple question at budget time: what is still covered, and what did we pay for that the builder should have fixed?
A register in a spreadsheet is only as current as the last person who opened it. A live register ties each warranty to the actual asset, alerts before the period closes, and carries the claim history with photos of the defect and the correspondence. When an owner challenges a capital request, the evidence is attached to the asset, not filed in someone's inbox.
What good looks like
- Each asset linked to its supplier, install date and warranty start.
- Warranty and defect liability end dates with the alert lead time set.
- Claim events logged with photos of the defect and the date raised.
- Contractor response, rectification date and outcome recorded against the original claim.
- Authorised sign-off closing each claim, with documents attached to the asset.
Warranty and defect liability register, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
What is a defect liability period register for?
It tracks which assets and works are still covered, and when cover ends. Without it, organisations pay to fix defects the contractor was still liable for, and boards lose confidence in the asset plan.
What should a warranty register include?
Asset identity and location, supplier, install and handover dates, warranty and defect period expiry, claim events with evidence, rectification outcomes and sign-off. Expiry alerts turn the register from a list into a control.
Can I buy just this one form?
It comes with the plan: this form, the other 276 in the library and Eaco AI for $29 a month, GST included. Cancel anytime.
Forms that work alongside it
Browse all 277 formsAll included in the plan.