QA sign-off

When you need this form

Commercial cleaning contracts run on periodic quality visits: a supervisor walks the site, checks the specification against reality, confirms inductions and attendance, and signs the visit off with the client's representative. Offices, schools, medical suites and industrial sites all work this way. Buyers increasingly ask to see WHS and quality evidence before they engage a cleaning company, and the QA visit is where that evidence is generated.

Tender panels ask a simple question: show us your last three months of QA. A live record answers it instantly, with scores per area, photos of what was rejected, the corrective action and the client signature captured on the spot. A Word template proves you own a template. Twelve completed visits, GPS-pinned to the site, prove you run a system.

What good looks like

• Site, date, visit type and attending supervisor recorded at arrival.
• Visitor and induction details captured, including anyone on site with you.
• Area-by-area result against the cleaning specification, with a score or rating.
• Photos of both defects and rectified work, not just failures.
• Client representative signature closing the visit, with any agreed actions listed.