Event risk assessment

When you need this form

Before an event goes ahead, someone has to work through the risks: crowd size and flow, entry and exit points, alcohol service, stage and barrier layout, weather, vehicles near pedestrians and the response plan if it turns. Venues and councils ask for the assessment as part of approval, and clients want it before they hand over a crowd control contract.

A generic risk register does not survive contact with a real site. Ratings recorded on the ground, with photos of the actual gates, barriers and sightlines, show the assessment was done for this event and not copied from the last one. Controls carry an owner and a due date, so the pre event walk has a paper trail.

What good looks like

• Expected crowd numbers, demographic and alcohol service noted against each risk.
• Entry, exit and emergency egress capacity assessed with the site layout.
• Risk ratings applied before and after controls, so residual risk is visible.
• Controls assigned to a named person with a deadline before doors open.
• Authorised sign-off from the event or security manager before the event runs.