Facility condition assessment
Records facility condition or risk findings, supporting evidence, prioritised actions, overall ratings and authorised sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Facility condition or risk findings
- Supporting evidence
- Prioritised actions
- Overall ratings
- Authorised sign-off
This form, the other 276 in the library and Eaco AI, live in your workspace the moment you subscribe. Branded to your business, ready on your phone in minutes. Cancel anytime.
Rendered from the live form itself. Your logo replaces the placeholder the day you subscribe.
When you need this form
Take on a new building and the first question is what condition it is actually in. This assessment runs at handover, at the start of a management contract, and on the annual cycle that feeds a lifecycle or capital plan. Boards and owners ask for a defensible view of what is worn, what is failing and what needs funding. Rating condition consistently is what makes the register worth trusting.
Capital requests get challenged. A rating backed by a dated photo of the actual roof sheet or switchboard survives that conversation; a number in a spreadsheet does not. Live assessment also protects the incoming manager: the condition on day one is recorded with GPS and timestamps, so pre-existing defects never become your liability at the end of the contract.
What good looks like
- Consistent condition rating applied per asset or area, not free text.
- Photo evidence attached to every poor or failed rating.
- Remaining life and likely replacement window noted for major elements.
- Actions prioritised by risk and cost, ready for the capital plan.
- Overall site rating and authorised sign-off with the assessment date.
Facility condition assessment, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
What is a facility condition assessment?
A structured walk of a building that rates the condition of its assets and areas, records evidence, and lists prioritised actions. The output feeds asset registers, maintenance budgets and lifecycle replacement planning.
How often should a facility condition assessment be done?
Most portfolios assess annually, with a full baseline at handover or when a new management contract starts. Reassess sooner after major works, storm damage or a change in how the building is used.
Can I buy just this one form?
It comes with the plan: this form, the other 276 in the library and Eaco AI for $29 a month, GST included. Cancel anytime.
Forms that work alongside it
Browse all 277 formsAll included in the plan.