Annual Essential Safety Measures supporting inspection record (Vic)

When you need this form

Buildings carrying essential safety measures need an evidence trail behind the annual report: exit doors, emergency lighting, sprinklers, alarms, paths of travel. This record gathers the inspections, defects and servicing collected through the year. It is supporting evidence, not the prescribed statement itself. Building owners and managers rely on it when the report is signed, and when a client or insurer asks how it was substantiated.

Reports get signed on the strength of what sits behind them. A live inspection record ties every measure to a date, an inspector, a condition rating and a photo, so the person signing is not taking a contractor's word for it. It also makes next year's review a matter of comparison rather than reconstruction.

What good looks like

• Every measure listed by location, with the level of performance checked.
• Condition and defect status recorded per measure, not per building.
• Servicing records attached: who attended, when, and what was done.
• Corrective actions assigned with owner, due date and closure evidence.
• Photos of exits, signage and lighting taken during the inspection.